Features

Everything BureauC offers for aeroclubs and airfields. One platform for flight operations, visitor landings, billing, fleet maintenance, and more.

Follow a pilot through a typical day at the airfield.

Start your day

Your personal dashboard

Log in and see everything at a glance. Your next reservation is ready, quick actions let you file a flight or billing notice in one click, and your time statistics keep you current on flight and block hours.

✓Quick-action buttons for flight notices, billing, and documents
✓Next upcoming reservation with one-click flight notice creation
✓Flight time and block time statistics — past 12 months and year to date
✓Opening hours calendar and 3-month rule aircraft widget

Plan your flight

Aircraft reservations

Browse all your upcoming reservations pulled from Resair. See the plane, date, time slot, flight type, and whether an instructor is assigned. Jump to Resair to make changes or book a new slot.

✓Full reservation list synced from Resair.ch
✓Flight type and instructor visible at a glance
✓Direct link to open or edit each reservation on Resair
✓One-click prefill into your next flight notice

Before takeoff

File your flight notice

Before you fly, submit a flight notice for Search and Rescue (SAR). The form is pre-filled from your next reservation — pilot, aircraft, date, and times are already set. Just review, adjust if needed, and submit.

✓Pre-filled from your next Resair reservation
✓Pilot, aircraft, and persons on board in one form
✓Route field for cross-country flights
✓Flight type classification (non-commercial, instruction, etc.)

Your flight in detail

Multi-leg routes with precision

Every flight is recorded with full detail. A cross-country trip from La Gruyère (LSGT) to Ruoms (LFHF) in France and back shows each leg with country flags, off-block and takeoff times, landing and in-block times, tachometer readings, and passenger count.

✓Visual route display with ICAO codes and country flags
✓Each leg tracked separately: departure, arrival, times, tachometer
✓Off-block, takeoff, landing, and in-block times for each leg
✓Tachometer delta calculated automatically

After landing

Submit your billing notice

Back on the ground, file a billing notice for your organization's accounting. Select your aircraft, flight type, and add each leg with precise aerodrome, tachometer, time, sector, and runway data. Choose how you pay — pilot account, cash, TWINT, credit card, or gift card.

✓Structured leg entry with departure and arrival details
✓Tachometer, off-block, takeoff, sector, and runway per leg
✓Multiple payment methods: pilot account, cash, TWINT, card, gift card
✓Report aircraft defects directly from the billing flow

Cross-border flights

Customs declarations

Flying internationally? Submit your customs notice directly in BureauC. Enter your route, aircraft, and passengers — then schedule when the declaration is sent to Swiss customs.

✓Dedicated customs notice form for cross-border flights
✓Schedule submission date and time
✓Personal list of your customs notices with status
✓Staff overview of all organization customs submissions

Track your history

All your flights in one place

See every flight you've made — date, route, type, aircraft, tachometer delta, and flight/block times. Color-coded type labels make it easy to distinguish non-commercial, instruction, and marginal activity flights at a glance.

✓Complete personal flight history with pagination
✓Flight time and block time for each flight
✓Color-coded flight type labels
✓Quick actions to view, edit, or manage each flight

Build your logbook

Your pilot logbook

Your flights are automatically organized in a logbook format. Every entry shows departure and arrival aerodromes and times, aircraft type and registration, single/dual pilot time, total time, landings, and instructor name. Select multiple rows and the totals are calculated instantly.

✓Standard logbook columns: date, departure, arrival, aircraft, times, landings
✓Single-pilot and dual-pilot time tracked separately
✓Select entries to see summed totals at the bottom
✓Filter Swiss registrations with one checkbox

Stay current

License & medical tracking

Keep your pilot profile up to date in one place. Track your license number, SEP and LPC expiration dates for both English and French proficiency, medical class, and medical expiration. Your address and contact details are stored securely.

✓License number and type
✓SEP and language proficiency (LPC) expiration dates
✓Medical class and expiration tracking
✓Address and contact details

Access shared files

Documents powered by Synology

Your organization's shared documents are available right inside BureauC, powered by Synology integration. Browse folders, view pricing tables, manuals, or any file your aeroclub has shared — and download them directly.

✓Shared folder browsing powered by Synology NAS
✓View and download PDFs, documents, and files
✓Organized by folder structure set by your organization
✓No separate login needed — access from your BureauC account

For staff & administrators

Monitor operations, billing, fleet maintenance, and organization settings from one place.

Operations hub

Staff dashboard

Administrators land on a clear overview: quick links to documents, billing notices, and user management, plus a live view of planes in flight and notices that still need a landed status.

✓Quick actions: documents, billing notices, manage users
✓Planes in flight with live status updates
✓Flight notices awaiting landed confirmation
✓Branded header and role-based navigation

SAR & status

Flight notices (staff)

See every flight notice for your organization: upcoming, in flight, landed, cancelled, or unknown. Filter by today or all dates, narrow by status, and act on each row — ideal for coordination and Search and Rescue oversight.

✓Color-coded status: upcoming, in flight, landed, cancelled, unknown
✓Today vs all notices, plus status checkboxes
✓Aircraft, pilot, route, times, and persons on board
✓Real-time list updates and RCP coordinator mode

Visitor landings

Visitor flight notices (staff)

Review visitor landing requests with live updates. Approve payments, edit details, issue receipts, and manage TWINT, cash, card, or invoice settlements from one list.

✓Real-time list updates as visitors submit notices
✓Payment approval workflow: TWINT, cash, card, pilot account, invoice
✓PDF receipts and configurable visitor fee tiers
✓Edit, delete, and audit visitor landing records

Member flights

Billing notices list

The full flights table for billing: filter by flight scope and aircraft, add new notices, and export to Microsoft Access for accounting or legacy workflows.

✓Filters: all flights, by aircraft
✓New notice and Export for Microsoft Access
✓Date, route, type, aircraft, pilot, tachometer delta
✓View, edit, delete per row

Accuracy & audit

Tachymeter & data checks

Spot issues before they hit accounting: tachymeter readings are shown start-to-end with delta, and inconsistent values can be highlighted so staff can correct or investigate.

✓Tachymeter start, end, and Δ per flight
✓Visual cues when a reading needs attention
✓Instruction flights show instructor alongside type
✓Full audit trail with pagination across all billing records

Your fleet

Fleet directory & analytics

Every aircraft in your organization at a glance. Open a registration to see activity history, landing charts, oil and tachymeter trends, and period summaries — built for fleet managers and mechanics.

✓Fleet list with brand, model, and registration lookup
✓Per-aircraft analytics: landings, tachymeter, oil consumption
✓Activity history and period summaries
✓Role-based access for pilots, staff, and mechanics

Maintenance

Aircraft defect reports

Defects can be reported from a billing notice or as a standalone form. Staff track open reports in a dedicated list, and mechanics receive email notifications when something needs attention.

✓Report defects during billing or from the notices menu
✓Central list with status tracking for staff
✓Email notifications to assigned mechanics
✓Prefilled aircraft details from active flights

Per pilot

Pilot activity overview

Open a member's page to see their flight time and block time (past 12 months, year to date, totals), aircraft cards with last flight, and their latest flights table — the same data pilots see, with staff controls.

✓Flight time vs block time statistics
✓Per-aircraft last-flight summary
✓Latest flights with type badges and tachymeter
✓Quick actions from the admin sidebar (users, notices, documents)

Airfield schedule

Opening hours management

Define when your airfield is open using weekly templates, aeronautical sunrise/sunset references, Swiss public holidays, and one-off exceptions. The schedule appears on member dashboards automatically.

✓Weekly templates with SR/SS/HRH time references
✓Swiss holiday calendar integration
✓Exception dates for special closures or extended hours
✓Dashboard calendar widget for all members

Organization

Organization preferences

Admins configure default language, notification routing, visitor landing fees, and operational mail addresses — everything that shapes how your organization runs in BureauC.

✓Default language for UI and organization emails
✓Notification addresses for flight and billing notices
✓Visitor landing fee tiers and payment options
✓Only admins can change organization-wide settings